Scheduled servicing for building systems and equipment

Planned preventative maintenance is the routine upkeep that keeps building systems running reliably. It's not glamorous, but it's the reason things work when you expect them to.

Addressing risks before they become disruptions

The logic is straightforward: address wear and tear on a schedule, before it escalates. Preventative maintenance is more efficient than waiting for failures and less disruptive than emergency repairs. A well-maintained HVAC system doesn't break down in a heatwave. A regularly serviced tap filter doesn't suddenly stop working.

Planned preventative maintenance reduces downtime, extends equipment lifespan, and keeps occupancy costs predictable. Over time, it pays for itself.

What's covered

In a Kitt-managed office, your PPM schedule is built around the systems that keep your space comfortable and functional.

HVAC systems 

Monthly filter inspections ensure heating, ventilation, and air conditioning run efficiently. Filters are cleaned every three to six months, depending on usage; more frequently in heavily occupied spaces. Annual servicing covers refrigerant (F-gas) levels, which are legally required checks because fluorinated gases are environmentally harmful if they leak.

Lighting

Monthly lamp checks identify bulbs approaching the end of life, with replacements scheduled before they fail. Nobody wants to work under flickering lights while waiting for a fix.

Filtered water systems 

If your office has a filtered tap (such as a Billi or similar hot/cold system), regular filter changes and gas level checks keep it functioning properly. 

Water heaters 

Ongoing monitoring keeps hot water reliable and catches issues early, rather than letting them go undetected until a cold tap.

Beer kegs 

For offices with beer taps, monthly line cleans keep the system hygienic and ensure a consistent pour.

The essential monthly checks you don't have to track

Beyond equipment servicing, we carry out regular tasks that keep your office compliant and well-documented:

• Monthly meter readings
• Monthly security system checks
• Monthly logbook updates

Not exciting, but essential. Accurate records support compliance, inform budgeting, and ensure nothing slips through the cracks.

PPM without the admin

The challenge with preventative maintenance isn't understanding what needs doing; it's remembering to do it, consistently, month after month. In a busy organisation, scheduled upkeep is easily deprioritised until something fails.

With Kitt, your maintenance planning is handled. Services are scheduled, completed, and documented without you having to track deadlines or coordinate contractors.

Questions about planned maintenance? Get in touch.